To handle 40 different ports, you need a structured process

Situation

  • Shipping company wanted a structured RFP process for clarifying the market situation for waste oil handling in 40 different ports
  • The RFP process should secure that the suppliers were evaluated on Total Cost of Ownership
  • The shipping company wanted to limit the number of suppliers and wanted to secure that all ports were covered by a contract
  • 96 suppliers were invited

Solution

  • Selected a RFx Cherry Picking format for the event because none of the suppliers were able to support all 40 ports
  • The suppliers could quote for each of the 40 ports which they were able to support
  • Waste handlings by port in 2nd half 2013 and 1st half 2014 was provided as the benchmark and best indication of the volume
  • All communication were handled via the platform and the Q&A process was structured in a way that all the suppliers received equally information

Result

  • Very structured and organized process secured transparency and great time savings
  • Fewer emails and phones calls from suppliers - all communication captured within the system
  • Easy accessible and complete audit trail
  • Enabled proactive follow up during the process to have as many completed responses as possible
  • Comparable evaluation based on TCO
    Savings of more than 20% were in man