eRFx

Pull existing data on suppliers from ERP for a consolidated view of your supplier ecosystem.

Increase supplier participation with an intuitive software platform. There's no need for manual practices. Track supplier activities throughout the tender process and provide immediate visibility to project status, scoring and bidder participation.

Execute and maintain control of your CSR strategy by embedding supplier certifications and requirements into the tender process.

Engage internal stakeholders and external suppliers in the procurement process by providing visibility into communications, publications, responses and documentation in a single, shared repository.

Build true partnerships with your suppliers through transparent processes where you can focus on innovative solutions to sourcing.

Closely monitor event participants to ensure everything is progressing as expected. Scanmarket provides a unique login experience so stakeholders do not have to keep track of login information. Login assistance constitutes the vast majority of IT support requests, but Scanmarket's unique login system simplifies the login process to reduce support requirements.

Scanmarket's user interface is designed to be so intuitive that most users don't need training until they get to the most advanced functionalities. No matter how much functionality a system has, it doesn't generate value unless it is used. Users can configure their own interface that best suits how they work.

Quick Call is a unique Scanmarket service that allows all users to get immediate access to trained e-sourcing consultants. When you are managing a project, it's imperative to get the answers you need, when you need them.

• Users simply enter their phone number on Scanmarket's website.
• Scanmarket consultants around the world constantly monitor the Quick Call system and return calls immediately.
• 95% of calls are returned within five minutes.

Make supplier decisions with an instant overview of potential savings based on intuitive cost-benefit analyses comparing qualitative and quantitative measurements. Extensive evaluation settings incorporate multiple ways to look at event results including:

• Parameters for the inclusion or exclusion of data and different groupings.
• Scoring for different weightings to be placed on inputs such as price, delivery, service levels and more.
• Stakeholder input to solicit opinions and ratings from members of your internal team.

Design, distribute, collect and analyze RFIs, RFPs and RFQs through one process, and share information across the entire organization.

Design your RFI, RFP or RFQ according to your specific needs using different eRFx formats such as Cherry Picking, List, CherryLot™ and BidMatrix. Evaluate and score bids with the right information, and tailor negotiation settings to map your strategy.

• Group bid line items according to your best scenario via lotting and sublotting.
• Collect qualitative information via RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP.
• Use as multi-stage RFx events to progress early-stage RFI through a detailed RFP to final price negotiation RFQ
• A BidMatrix allows for the collection, organization and evaluation of up to one million data points.
• RFQ BidMatrix is a request for quantitative information through a bid list - not a regular bid list, but an editable matrix.
• The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input.
• Large amounts of both qualitative and quantitative data can be collected and distributed through the matrix.
• RFX BidMatrix is a combination of an RFI (Request for Information) and an RFQ BidMatrix that contains a questionnaire and an editable matrix.

You can decide whether you want to work in the Scanmarket platform or Excel. This may be particularly useful when building large, complicated events that require a significant amount of data entry. Templates for populating and uploading are easy and simple to use.

Improve efficiencies by ensuring all buyers use the correct templates, T&Cs and scoring mechanisms. Incorporate best practices from previous projects with predetermined questions and templates. Templates can be broad or specific as a result of significant research and are easily accessible by end users.

Launch an RFI to get an understanding of products or services or to collect general market data. The RFI is most commonly the first step in an RFx strategy to evaluate suppliers’ capabilities and narrow the pool of qualified candidates. It is also a useful tool to involve new suppliers on a new project, assess the market for better suppliers, create a shortlist of suppliers for your portfolio, or to inform the next phase of your RFx strategy.

The Request for Proposal (RFP) can reduce cycles times if the RFI is not needed because the pool of suppliers are already deemed qualified. Running an RFI can be time consuming, and the RFP can generate the information required from suppliers through a comprehensive questionnaire. The participation rate of the RFP is also typically higher as they are perceived as being more serious than the RFI. Of course, if the pool of suppliers is unknown, the RFI is likely needed to narrow the list based on qualified responses. 

The RFQ is typically the final step in the RFx process. It is distributed to final candidates who have been vetted and deemed qualified through the RFI or RFP process. If the pool of suppliers is already deemed qualified, the RFI and/or RFP can be skipped and save cycle time. 

There are many reasons for initiating an RFx during the sourcing process but most are related to finding new suppliers, gathering information from current suppliers, or conducting internal analysis. 

Other objectives to the RFx could also include the following:

• Conduct category analysis
• Pre-select potential suppliers
• Select qualified suppliers

• Sourcing and screening for new potential suppliers
• Pre-qualification questionnaire (PQQ) and normal tenders

• Consolidation of internal supplier base
• Benchmark current suppliers against the market
• Development of the current suppliers
• Equality and diversity surveys
• Supplier satisfaction surveys
• Selection of supplier of the year
• Summer holiday schedules
• Measurement of carbon footprint

• Surveys
• Evaluation of courses/training exercises
• Gathering of stakeholder requirements
• Consolidation of volumes