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The Right Suppliers at the Right Price

eRFx

Streamline pre-qualifications and supplier shortlisting through a shared platform for designing, distributing, collecting and analyzing RFIs, RFPs and RFQs.

Automation matters

The key to successful source-to-contract management lies in the ability to enable your teams to make great decisions – and to do so, automation is everything.

The more your team knows up front, the easier the decisions.


With Scanmarket's eRFx software, you can easily leverage all your supplier knowledge to optimize tendering processes and keep your team in the know about your suppliers.

This is eRFx

Drive Automation & Increase Efficiency

Design, distribute, collect and analyze RFIs, RFPs and RFQs through one process. Collect and share information across the entire organization, and automate processes to increase efficiency.

Select the right suppliers for further negotiation when you control the strategic sourcing process, and gain leverage with knowledge about their capabilities and shortfalls.

Set Your Team Up for Success

Reduce cycle times by up to 50% with RFx templates.

Easily create, edit and reuse event templates to vet suppliers in one seamless experience.

 

Templates

Don't Make Your Team Repeat Themselves

Create

Standardize your strategic sourcing process by creating custom templates for buyers to use.

Save

Questions and templates are saved from previous projects and easily accessible when creating new events.

Recycle

Reuse templates to maximize efficiency.

’’

If I had conducted the sourcing process as a traditional face-to-face negotiation, I would have spent at least 3 months on the whole process. With the Scanmarket platform, I have managed to complete the same process in less than three weeks!

Jeppe K. Pedersen, Category Manager at Grundfos A/S Strategic Purchase

Key Features

  • Unbiased bid analysis
  • Process automation
  • Electronic tender portal
  • Increased supplier compliance
  • Visibility to supplier participation & tracking
  • Increased savings
  • Strategic reporting
  • Fast implementation of CSR requirements
  • Unique supplier login

Multiple Formats Supported

  • RFI - Request for information
  • RFQ - Request for quotation
  • RFP - Request for proposal


Types

  • List
  • Cherry Picking
  • Cherry Lot
  • BidMatrix up to 1 million data points

Evaluation Settings

  • Bid parameters
  • Scoring and weights on input such as price, delivery, service level
  • Stakeholder input with comments and grades


Support & Integration

  • Templates
  • Question libraries
  • Excel integration for offline creation and participation
  • Dashboard reporting
  • Support for execution, event design, strategy and volume

Standardize Your Sourcing Process

Create a standardized approach to sourcing with general and category-specific templates containing accurate messaging, questions and documents.

Protect Against
Corruption

Sealed events and audit logs protect against unethical behavior such as bribery and corruption.

Collaborate & Share Knowledge

Get inspiration from other colleagues, and reuse successful sourcing events. Collaborate using internal RFI templates, messaging and notes. Share resources in the document library.

Reporting & Continuous Improvement

Slice and dice sourcing event data to interrogate global activity across business units. Use the data to drive strategic and tactical improvements.

Scanmarket Recognized as Leader in RFx

Scanmarket was recognized by SoftwareReviews as a leader in the 2021 Strategic Sourcing Data Quadrant report.

Continuous Improvement

Improve strategic sourcing results, efficiencies and compliance with Scanmarket's eRFx software.

Prequalify, Analyze and Shortlist Suppliers with eRFx
Learn more about Scanmarket eRFx. 

eRFx

One Shared Tender Platform

Increase Supplier Competition

Pull existing data on suppliers from ERP for a consolidated view of your supplier ecosystem.

Supplier Participation & Tracking

Increase supplier participation with an intuitive software platform. There's no need for manual practices. Track supplier activities throughout the tender process and provide immediate visibility to project status, scoring and bidder participation.

CSR Requirement Implementation

Execute and maintain control of your CSR strategy by embedding supplier certifications and requirements into the tender process.

Stakeholder Engagement

Engage internal stakeholders and external suppliers in the procurement process by providing visibility into communications, publications, responses and documentation in a single, shared repository.

Innovation Starts with Suppliers

Build true partnerships with your suppliers through transparent processes where you can focus on innovative solutions to sourcing.

Unique Login for Suppliers

Closely monitor event participants to ensure everything is progressing as expected. Scanmarket provides a unique login experience so stakeholders do not have to keep track of login information. Login assistance constitutes the vast majority of IT support requests, but Scanmarket's unique login system simplifies the login process to reduce support requirements.

Intuitive User Interface

Scanmarket's user interface is designed to be so intuitive that most users don't need training until they get to the most advanced functionalities. No matter how much functionality a system has, it doesn't generate value unless it is used. Users can configure their own interface that best suits how they work.

Quick Call Support

Quick Call is a unique Scanmarket service that allows all users to get immediate access to trained e-sourcing consultants. When you are managing a project, it's imperative to get the answers you need, when you need them.

  • Users simply enter their phone number on Scanmarket's website.
  • Scanmarket consultants around the world constantly monitor the Quick Call system and return calls immediately.
  • 95% of calls are returned within five minutes.

eRFx

Automated Data Collection

Unbiased Bid Analysis

Make supplier decisions with an instant overview of potential savings based on intuitive cost-benefit analyses comparing qualitative and quantitative measurements. Extensive evaluation settings incorporate multiple ways to look at event results including:

  • Parameters for the inclusion or exclusion of data and different groupings.
  • Scoring for different weightings to be placed on inputs such as price, delivery, service levels and more.
  • Stakeholder input to solicit opinions and ratings from members of your internal team.

Electronic Tender Portal

Design, distribute, collect and analyze RFIs, RFPs and RFQs through one process, and share information across the entire organization.

Multiple RFx formats

Design your RFI, RFP or RFQ according to your specific needs using different eRFx formats such as Cherry Picking, List, CherryLot™ and BidMatrix. Evaluate and score bids with the right information, and tailor negotiation settings to map your strategy.

  • Group bid line items according to your best scenario via lotting and sublotting.
  • Collect qualitative information via RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP.
  • Use as multi-stage RFx events to progress early-stage RFI through a detailed RFP to final price negotiation RFQ
  • A BidMatrix allows for the collection, organization and evaluation of up to one million data points.
  • RFQ BidMatrix is a request for quantitative information through a bid list - not a regular bid list, but an editable matrix.
  • The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input.
  • Large amounts of both qualitative and quantitative data can be collected and distributed through the matrix.
  • RFX BidMatrix is a combination of an RFI (Request for Information) and an RFQ BidMatrix that contains a questionnaire and an editable matrix.

Excel Integration for Offline Events

You can decide whether you want to work in the Scanmarket platform or Excel. This may be particularly useful when building large, complicated events that require a significant amount of data entry. Templates for populating and uploading are easy and simple to use.

Reduce Development Time & Improve Compliance

Improve efficiencies by ensuring all buyers use the correct templates, T&Cs and scoring mechanisms. Incorporate best practices from previous projects with predetermined questions and templates. Templates can be broad or specific as a result of significant research and are easily accessible by end users.

Webinar Wednesdays

Scanmarket hosts a series of e-sourcing webinars every Wednesday for anyone who wants to learn how to effectively plan and conduct e-sourcing events.

Quick Answers

When to Use an RFx

When to Use an RFI

Launch an RFI to get an understanding of products or services or to collect general market data. The RFI is most commonly the first step in an RFx strategy to evaluate suppliers’ capabilities and narrow the pool of qualified candidates. It is also a useful tool to involve new suppliers on a new project, assess the market for better suppliers, create a shortlist of suppliers for your portfolio, or to inform the next phase of your RFx strategy.

When to Use an RFP

The Request for Proposal (RFP) can reduce cycles times if the RFI is not needed because the pool of suppliers are already deemed qualified. Running an RFI can be time consuming, and the RFP can generate the information required from suppliers through a comprehensive questionnaire. The participation rate of the RFP is also typically higher as they are perceived as being more serious than the RFI. Of course, if the pool of suppliers is unknown, the RFI is likely needed to narrow the list based on qualified responses. 

When to Run an RFQ

The RFQ is typically the final step in the RFx process. It is distributed to final candidates who have been vetted and deemed qualified through the RFI or RFP process. If the pool of suppliers is already deemed qualified, the RFI and/or RFP can be skipped and save cycle time. 

Quick Answers

When to Run an RFx

Objectives to an RFx

There are many reasons for initiating an RFx during the sourcing process but most are related to finding new suppliers, gathering information from current suppliers, or conducting internal analysis. 

Other objectives to the RFx could also include the following:

  • Conduct category analysis
  • Pre-select potential suppliers
  • Select qualified suppliers

Sourcing New Suppliers

  • Sourcing and screening for new potential suppliers
  • Pre-qualification questionnaire (PQQ) and normal tenders

Gathering Updates on Current Suppliers

  • Consolidation of internal supplier base
  • Benchmark current suppliers against the market
  • Development of the current suppliers
  • Equality and diversity surveys
  • Supplier satisfaction surveys
  • Selection of supplier of the year
  • Summer holiday schedules
  • Measurement of carbon footprint

Internal Information Gathering

  • Surveys
  • Evaluation of courses/training exercises
  • Gathering of stakeholder requirements
  • Consolidation of volumes

Book a Demo

Originating from the needs of the procurement professional, Scanmarket's S2C software is built to be used. See for yourself how advanced technology can be as simple as it should be.

 

Customer Success

Let Us Guide Your Organization to Success

Ensure positive source-to-contract program results through project-based learning.

eAuction

Maximize Savings with eAuctions

Place suppliers in the highly competitive environment of e-auctions to drive supplier bids down. 

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Find the solution that fits your needs.