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The Right Suppliers at the Right Price

eRFx Software

Streamline pre-qualifications and supplier shortlisting through a shared platform for designing, distributing, collecting, and analyzing Requests for Information (RFIs), Requests for Quotations (RFQs), and Requests for Proposals (RFPs).

Compare and rank suppliers on qualitative and quantitative measures, and quantify soft values. Make it easy to participate in your pre-qualifications, and to review the results as a stakeholder. Improve process, compliance, efficiency, and results across all your sourcing activities with eRFx software.

How Home Trust Drove Digital Transformation with eRFx
A customer video. 

Automation Matters

The key to successful source-to-contract management lies in the ability to enable your teams to make great decisions – and to do so, automation is everything.

This is eRFx Software

Drive Automation & Increase Your Efficiency

Design, distribute, collect and analyze RFIs, RFPs, and RFQs through one process. Collect and share information across the entire organization, and automate processes to increase efficiency.

The More You and Your Team Know Up Front, the Easier the Decisions.

With Scanmarket's RFx software, you can easily leverage all your supplier knowledge to optimize tendering processes and keep your team in the know about your suppliers.

New potential suppliers

  • Sourcing and screening for new potential suppliers
  • Pre-qualification questionnaires (PQQs) and normal tenders

Benchmark current suppliers

  • Consolidation of the internal supplier base
  • Benchmark current suppliers against the market
  • Development of current suppliers
  • Equality & diversity surveys
  • Supplier satisfaction surveys
  • Selection of supplier of the year
  • Measurement of carbon footprint
  • Vacations

Use internally in your organization

  • Surveys
  • Evaluations of courses or training exercises
  • Gathering of stakeholder information

Request for Information (RFI)

Collect Qualitative Information

An RFI is the most explorative RFx format, typically the first step in the sourcing process, and produces a long list of suppliers.

Request for Proposal (RFP)

Gather Qualitative & Quantitative Information

An RFP is a solution inquiry with potential suppliers.

Request for Quotation (RFQ)

Identify Quantitative Information

An RFQ is a request for exact specifications leading to pre-qualified suppliers.

What is RFx? - RFI, RFP & RFQ

Explore the definitions behind RFx and the value of using the right strategy and approach to eSourcing.

Select the right suppliers for further negotiation when you control the strategic sourcing process, and gain leverage with knowledge about their capabilities and shortfalls.

The more knowledge you gain about your suppliers, the more competent you will be when it’s time to select the right ones for further negotiation on terms and price. With everything connected, you will gain control of the strategic sourcing process and increase your negotiation leverage.

Set Your Team up for Success

Reduce cycle times by up to 50% with RFx templates.

Easily create, edit and reuse event templates to vet suppliers in one seamless experience.

Setting up an eRFx event is straightforward. Simply describe the eRFx conditions and terms. Add internal and external participants that you want to include in the event. Then attach any applicable notes for you and your stakeholders.

You can also outline optional questions for suppliers, and create the bidding structure to be completed by suppliers. The structure is flexible and can be uploaded using Excel.

Audit documentation is instantly available.

Monitor the eRFx Process

As a buyer, you can follow all information that is entered by suppliers. The status of each supplier can also be monitored.

Communicate with Suppliers

You can communicate with individual or all suppliers through the Scanmarket eRFx software.

Edit the Process

You can add more suppliers, edit the questions or amend the text during the eRFx process if required.


Don't Make Your Team Repeat Themselves


Standardize and structure your strategic sourcing process by creating custom templates for buyers to use.


Templates and questions are saved from previous projects and easily accessible when creating new events.


Reuse and organize templates and questions to maximize efficiency and increase adoption rates.


If I had conducted the sourcing process as a traditional face-to-face negotiation, I would have spent at least 3 months on the whole process. With the Scanmarket platform, I have managed to complete the same process in less than three weeks!

Jeppe K. Pedersen, Category Manager at Grundfos A/S Strategic Purchase

Customizable BidMatrix

Analyze Exactly What You Need

Combine RFI and RFQ data into an editable BidMatrix that allows for the collection, organization, and evaluation of up to one million data points.

Key Features

  • Unbiased bid analysis
  • Process automation
  • Electronic tender portal
  • Increased supplier compliance
  • Visibility to supplier participation & tracking
  • Increased savings
  • Strategic reporting
  • Fast implementation of CSR requirements
  • Unique supplier login


Multiple Formats Supported

  • RFI - Request for information
  • RFQ - Request for quotation
  • RFP - Request for proposal

Evaluation Settings

  • Bid parameters
  • Scoring and weights on input such as price, delivery, service level
  • Stakeholder input with comments and grades



  • List
  • Cherry Picking
  • Cherry Lot
  • BidMatrix up to 1 million data points

Support & Integration

  • 24/5 Quick Call support for internal users and suppliers
  • Exchange ecosystem data through integrations with ERPs and other 3rd party systems
  • Templates
  • Question libraries
  • Excel integration for offline creation and participation
  • Dashboard reporting
  • Support for execution, event design, strategy, and volume


Standardize Your Sourcing Process

Create a standardized and structured approach to sourcing with general and category-specific templates containing accurate messaging, questions, and documents.

Protect Against Bribery and Corruption

Sealed events, audit logs, and PDF event reports protect against unethical behavior such as bribery and corruption.

Collaborate & Share Knowledge

Get inspiration from colleagues, and reuse successful sourcing events. Collaborate using internal RFI templates, messaging, and notes. Share resources in the document library.

Reporting & Continuous Improvement

Slice and dice sourcing event data to interrogate global activity and savings across business units, geographies, teams, categories, and individuals. Filter by event type, number of invited suppliers, past supplier responses, and pricing. Use the data to drive tactical and strategic improvements.

Scanmarket Recognized as Leader in ERFX

Scanmarket was recognized by SoftwareReviews as a leader in the 2022 Strategic Sourcing Data Quadrant report - for the 2nd year running.

Continuous Improvement

Improve strategic sourcing results, efficiencies, and compliance with Scanmarket's eRFx software.

Prequalify, Analyze and Shortlist Suppliers with eRFx
Learn more about Scanmarket eRFx. 

View eRFx in Use


One Shared Tender Platform

Increase Supplier Competition & Innovation

Pull existing data on suppliers from ERP for a consolidated view of your supplier ecosystem.

Supplier Participation & Activities

Increase supplier participation with an intuitive software platform. There's no need for manual practices. Track supplier activities throughout the tender process and provide immediate visibility to project status, scoring and bidder participation.

CSR Requirement Implementation

Execute and maintain control of your CSR strategy by embedding supplier certifications and requirements into the tender process.

Stakeholder Engagement

Engage internal stakeholders and external suppliers in the procurement process by providing visibility into communications, publications, responses, and documentation in a single, shared repository.

Innovation Starts with Suppliers

Build true partnerships with your suppliers through transparent processes where you can focus on innovative solutions to sourcing challenges.

Unique Login for Suppliers

Closely monitor event participants to ensure everything is progressing as expected. Scanmarket provides a unique login experience so stakeholders do not have to keep track of login information. Login assistance constitutes the vast majority of IT support requests, but Scanmarket's unique login system simplifies the login process to reduce support requirements.

Intuitive User Interface

Scanmarket's user interface is designed to be so intuitive that most users don't need training until they get to the most advanced functionalities. No matter how much functionality a system has, it doesn't generate value unless it is used. Users can configure their own interface that best suits how they work.

Quick Call Support

Quick Call is a unique Scanmarket service that allows all users immediate access to trained e-sourcing consultants with the click of a button. When you are running a project, it's imperative to get the answers you need, when you need them.

  • Users simply enter their phone number on Scanmarket's website.
  • Scanmarket consultants around the world constantly monitor the Quick Call system and return calls immediately.
  • 95% of calls are returned within five minutes.


Automated Data Collection

Unbiased Bid Analysis

Make supplier decisions with an instant overview of potential savings based on intuitive cost-benefit analyses comparing qualitative and quantitative measurements. Extensive evaluation settings incorporate multiple ways to look at event results including:

  • Parameters for the inclusion or exclusion of data and different groupings.
  • Scoring for different weightings to be placed on inputs such as price, delivery, service levels, and more.
  • Stakeholder input to solicit opinions and ratings from members of your internal team.

Electronic Tender Portal

Design, distribute, collect and analyze RFIs, RFPs, and RFQs through one process, and share information across the entire organization.

Multiple RFx Formats

Design your RFI, RFP or RFQ according to your specific needs using different eRFx formats such as Cherry Picking, List, CherryLot™, and BidMatrix. Evaluate and score bids with the right information, and tailor negotiation settings to map your strategy.

  • Group bid line items according to your best scenario via lotting and sublotting.
  • Collect qualitative information via RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP.
  • Use as multi-stage RFx events to progress early-stage RFI through a detailed RFP to final price negotiation RFQ
  • A BidMatrix allows for the collection, organization, and evaluation of up to one million data points.
  • RFQ BidMatrix is a request for quantitative information through a bid list - not a regular bid list, but an editable matrix.
  • The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input.
  • Large amounts of both qualitative and quantitative data can be collected and distributed through the matrix.
  • RFX BidMatrix is a combination of an RFI and an RFQ BidMatrix that contains a questionnaire and an editable matrix.

Excel Integration for Offline Events

You can decide whether you want to work in the Scanmarket platform or Excel. This may be particularly useful when building large, complicated events that require a significant amount of data entry. Templates for populating and uploading are easy and simple to use.

Reduce Development Time & Improve Compliance

Improve efficiencies by ensuring all buyers use the correct templates, T&Cs, and scoring mechanisms. Incorporate best practices from previous projects with predetermined questions and templates. Templates can be broad or specific as a result of significant research and are easily accessible by end-users.

Book a Demo

Originating from the needs of the procurement professional, Scanmarket's S2C software is built to be used. See for yourself how advanced technology can be as simple as it should be.

Integrate with Everything

Integrate with what you know and already use.

Scanmarket integrates seamlessly with leading technology solutions to create an effortless experience for the end user.


Let Us Guide You to Success

Ensure source-to-contract program results with one of our expert Customer Success Managers to guide you.


Maximize Savings with eAuctions

Place suppliers in the highly competitive environment of e-auctions to drive supplier bids down. 

Ready to Take the Next Step?

Find the solution that fits your needs.