Transformez vos données de dépenses provenant de chaque système en informations exploitables pour améliorer vos résultats
L'analyse des dépenses et la visibilité à l'échelle de l'entreprise constituent la première étape importante pour générer une valeur à long terme pour votre sourcing stratégique. Malheureusement, de nombreux responsables de sourcing sont limités par des données dispersées et non classées sur de nombreux systèmes hétérogènes. Ce qui ne facilite pas les prises de décision ni n'améliore les résultats nets. La solution Analyse des dépenses de Scanmarket permet de réunir les données des dépenses de tous vos systèmes dans un référentiel unique. Après nettoyage, normalisation, enrichissement et classement, vous avez une vision véritablement fiable de vos dépenses et couvrant toutes les catégories, les fournisseurs, les unités d'exploitation et plus encore. Le module Spend Analysis de Scanmarket permet d'utiliser une application de reporting, dont les fonctions d'analyse et de répartition vous apportent des éléments de décision critiques pour vos programmes d'approvisionnement. Vos informations doivent être visibles pour être exploitables.
Souhaitez-vous mieux comprendre la plateforme Scanmarket et ce qu'elle peut vous apporter ? Regardez cette courte vidéo qui présente nos solutions et notre approche du sourcing stratégique.
Vision unique
Un point central unique pour visualiser et comprendre toutes vos dépenses
Confiance
Confiance à 95 % sur les dépenses grâce à un processus rigoureux d’assurance qual
Conformité
Superviser la conformité aux accords et identifier les dépenses non-conformes
Opportunités
Identifier les opportunités d'économies et de consolidation des demandes
Rentabilité
Identifier des gains sur achats grâce à l'analyse des variations des prix d'achat
(Le fichier est en anglais)Télécharger la fiche technique
SpendMatters’ advice on getting the most value from your spend analysis efforts.
Spend analysis is complex.
You are pulling information from multiple systems, across multiple global regions, spending in different currencies and speaking different languages. Dealing with aggregation, normalization, classification, taxonomies, enrichment and a whole host of other complicated issues.
Companies frequently spend significant resources attempting to compile and organize their spend data. What's important is to keep in mind WHY you are doing it in the first place.
The whole point of spend analysis is to UNDERSTAND your spend and then use it to FIND savings opportunities. It’s not sufficient to create an elegant visibility into your spend if you cannot use it to accomplish real business goals.
In this SpendMatters article, Pierre Mitchell does an excellent job of explaining the approaches necessary to get the most out of your efforts. Be sure to keep these in mind as you embark on this journey so that you can get the benefits you are counting on.
Five steps to follow if you want to make your tail spend a true value-driver
Grab your Spend by the Tail…
Tail spend management has been a topic of discussion in procurement circles for a long while. However, few organizations have really tackled it with any conviction. We are starting to see a change in that approach with our customers. Numerous Scanmarket customers have ambitious tail spend management plans for 2019. That’s because tail spend is a part of your spend portfolio that probably hasn’t been competitively bid, probably constitutes a large portion of your spend, and probably contains a wealth of hidden savings.
There’s a good reason that tail spend hasn’t been a focus of our sourcing waves:
It’s not surprising that tail spend is an area that most organizations don’t address upfront. However, savvy procurement professionals have known for years that there is immense latent value hidden in tail spend because:
Knowing that there is value somewhere and actually capturing it are two very different things. The good news is that recent developments in technology, process automation and support have now made tail spend much easier to manage. Using an eSourcing platform like Scanmarket provides the perfect balance between local control and broader oversight that you need to make tail spend savings happen.
To make tail spend a true value-driver for your organization, you should follow these five steps:
1. Use all your available tools, not just sourcing
Just as Strategic Sourcing is not only about negotiation, Tail Spend Management covers multiple processes and systems. Efficiently linking these processes through automation is the development that has made tail spend more approachable than in the past.
2. Remember the business needs of your stakeholders
There’s a good reason that stakeholders frequently “avoid” procurement teams when dealing with tail spend. It’s because they believe that procurement is just going to slow them down with bureaucracy and delays. If you can show “the business” that you’re there to help rather than hinder, you’re much more likely to get them on-board with the program. For example, show stakeholders how using RFP templates can make their supply selection efforts easier and faster rather than an “extra step”.
Depending on the scope of your tail spend efforts, you will also want to consider establishing an on-call sourcing desk to assist stakeholders in executing their tactical sourcing efforts. Keys to success for a sourcing desk are efficient workflow and fast turnaround times. At the very least, give each business unit a single contact point within procurement so that they know where to go with questions.
3. Make it easy for users
Setting up workflows, templates and support desks is a start but you’ll want to also help your stakeholders be able to quickly identify opportunities for savings and value and understand where they should be prioritized. Provide a simple framework for users, one that they can quickly refer to when making decisions (see which one we’ve had particular success with in table). Make sure that your technology platform is easy enough for users that they don’t need to go through training and that information is easily shared from one module to the next. A difficult to use platform is the quickest way to low adoption and results.
4. Focus on benefits beyond “just” sourcing savings
As noted above, it’s well documented that there are significant savings available within your tail spend. However, the benefits go beyond savings to include risk management, supplier rationalization and contract compliance.
Establishing and maintaining a structured set of metrics and score-carding around all the different benefits will make sure that your efforts are documented, confirmed and, best of all, supported by executive sponsors both in procurement and in the business.
5. Enable others, support them, and share the credit
Unless your CFO is willing to give you unlimited resources (and she’s probably not), you won’t have the bandwidth to work tail spend yourself. Instead, you’ll need to give others in the business the tools and intelligence they need to work tail spend. This will involve training, communication, support (like the sourcing desk noted above) and especially some internal “sales” efforts. For example, set up sourcing templates specific to the business units in your program so that stakeholders can use them “plug-and-play”.
Just as important as providing the tools and support, make sure that credit for any results stays with the business. This could take the form of savings going back to their specific P&L or softer credit such as awards and recognition.
Tail spend opportunities are everywhere. In fact, tail spend represents a significant portion of half Scanmarket’s 10 most-auctioned categories (bolded below).
1. Construction & Repair (Flooring, Damage Control, Engineering etc.).
- Savings from current price 13,41%
2. Ingredients for food production (Additives, Flour, Sugar, Vegetables etc.).
- Savings from current prices 7,06%
3. Marketing Materials (Brochures, Advertisement printing etc.).
- Savings from current prices 17,02%
4. Various groceries (oil, cereals, rice, bread, pasta etc. - Supermarkets).
- Savings from current prices 1,09%
5. Service agreements (Temporary Labor, Cleaning, IT, Security etc.).
- Savings from current prices 20,92%
6. Office Supplies and furniture (Paper, Prints, Toner, USB Sticks etc.).
- Savings from current prices 13,13%
7. Supermarket - Non Food (Bags, Cleaning Appliances, Propane gas etc.).
- Savings from current prices 5,03%
8. Freight & Transportation (Sea, Land & Air).
- Savings from current prices 9,69%
9. MRO (Tools, Spare Parts, Cables, Screws etc.).
- Savings from current prices 4,39%
10. Electrical and Telecommunication Equipment.
- Savings from current prices 11,09%
For more information on these approaches or to learn more about how Scanmarket can help you achieve your business objectives, please visit us at www.scanmarket.com.
Scanmarket
Easy. Proven. Results.
When building your eSourcing program, you need to know where you’re headed. With a strong and well-constructed Spend Visibility program, you can have a roadmap for your eSourcing activities. Spend Visibility is more than a backward-looking reporting engine. Instead, it is a window into your spend looking at your supply base, commodities and regions.
When discussing Spend Analysis with clients we often hear something along the lines of, “you wouldn’t be able to do anything with our data; it’s held in multiple systems. Not even we know what’s going on with it”, or “we’ve only got certain data; not enough to be able to paint a complete picture”, or “the data is in there somewhere, but we just can’t see it or interrogate it properly: it’s a lost cause”. Basically, they are understandably fearful that the old tech adage “garbage in, garbage out” will rear its ugly head and leave them looking stupid after making a sizeable investment in Spend Analysis software, that ends in failure.
Good news… this is exactly why Spend Analysis software was created! If most companies had great quality spend data that was easily accessible, there wouldn’t be a Spend Analysis software market. Our Spend Analysis module is designed to connect, and automatically extract the most complicated and extensive procurement data from all kinds of data sources. Once extracted, the data is then cleansed and classified using AI, rules and collaboration with the client (over time, the cleansing and classification will be further optimized through continuous collaboration with the client). Then comes the best part; all of the cleansed and categorized data is displayed on a beautifully organized, user-friendly dashboard, containing a myriad of colorful graphs and charts that all but shout out at the analyst to say, “savings opportunity here”, “operational inefficiency over here”, “tail spend is out of control in category X”, “maverick spend is an issue in department Y”. Of course, there is also the ability to further interrogate and analyze the data by drilling down, searching and filtering. Clients can also create their own reports, graphs and charts to customize their dashboards. For those who believe there are too many holes in their data, we have this to say: to this day, we have never been in a situation where we have had to walk away from a project because we were unable to build enough value from the data-set to warrant implementing the module.
Even better news… you don’t have to take our word for it. We offer all clients the possibility of a pilot, meaning that we will extract, cleanse and categorize 5 to 10 categories of the clients spend data and give them full access to their own customized dashboard for one month. This means, they will be able to see their own data displayed across all the charts, graphs and reports the system has to offer, and they can drill down, interrogate and analyze the data to their heart’s desire. Then they decide whether or not to purchase the software, with no obligation to do so.
If you haven’t already deployed a Spend Analysis tool, or yours is under-performing, a whole world of previously hidden savings opportunities and operational efficiencies awaits you through much needed insights into maverick spend, tail spend, purchase price variance, supplier consolidation, spend aggregation and many other metrics.
For more information on this, contact your Scanmarket account managers or join us at www.scanmarket.com
