Implementation Strategy & Modules
Below is a sample implementation strategy that’s a good starting point for most large organizations:
Implementation Phase 1 – Visibility: you can’t manage what you can’t see
Spend Analysis will immediately identify large savings opportunities and spend anomalies that could not be identified manually. This data can then be used to generate savings through consolidation and aggregation using the powerful “what if” scenario functionality, as well as serving as the catalyst to run more competitive eSourcing events on the newly identified savings opportunities. It will also give clear visibility of more in-depth spend data which will help manage the considerable but often overlooked “tail” end of the spend. With this module, Maverick spend will also be immediately identified, allowing your organisation to crackdown on this costly practice.
Implementation Phase 2 - Cost savings through competitive eSourcing events
eRFx and eAuction modules will immediately help increase competition, streamline processes, gather and analyse supplier information and pricing. Also, they will ensure compliance, significantly reduce costs and cycle time and quickly understand true market price for products and services in key categories. The Suitability Analysis and eLearning areas (as well as Scanmarket Consultancy) will help identify what type of events should be run to maximise savings based upon the specific scenario.
Implementation Phase 3 – Efficiency and compliance
Phase 3 should entail implementation of the Contract Management, Supply Base Management and Project Management modules. The Contract Management module will help ensure that all contract data is recorded correctly and made easily visible to relevant stakeholders through a single repository. Importantly the module will mitigate the risk of costly contract over-runs. The other two modules will ensure short and long-term compliance internally and externally, as well as significantly increasing visibility of said compliance. Project Management will increase visibility of other internal information such as project status, resource planning, and savings generated. Supply Base Management will provide far greater visibility of supplier documentation and accreditation's, sustainability documents, supplier involvement history, etc. Additionally, this module will significantly reduce the administrative burden on the procurement team going forward by allowing suppliers to self-register and maintain their own profiles.
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