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eRFx

Introduce higher competition by easily identifying compliant candidates and increase number of suppliers participating in your eRFx process, leading to increased savings.

Scanmarket’s eRFx helps procurement professionals execute more events faster, implement compliance and increase supplier participation through a shared tender platform for designing, distributing, collecting and analyzing all RFIs, RFPs and RFQs leading to increased savings and efficient source to contract processes – with instant, localized expert partnership and support.
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Based on Customer Reviews

Scanmarket a Leader in eRFx

eRFx Awarded Top Rated Feature

Scanmarket is proud to be ranked 1st of 7 in Strategic Sourcing for the eRFx product feature - receiving an 84% satisfaction score compared with a category average of 75%, purely based on reviews from existing customers.

Scanmarket was recognized as a leader in the 2021 Strategic Sourcing Data Quadrant report from SoftwareReviews.
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"If I had conducted the sourcing process as a traditional face-to-face negotiation, I would have spent at least 3 months on the whole process. With the Scanmarket platform I have managed to complete the same process in less than 3 weeks!"

- JEPPE K. PEDERSEN, CATEGORY MANAGER AT GRUNDFOS A/S, STRATEGIC PURCHASE
eRFx

Key Benefits of eRFx Software

Collecting information about suppliers' capabilities and inabilities can be a tedious and extensive exercise if carried out manually. Using an online RFx module will help you streamline the process, create transparency, and let you reach out to significantly more suppliers than in the traditional manual process.

The more knowledge you gain about your suppliers, their capabilities, and shortfalls the more capable you will be when the time comes to select the right suppliers for further negotiation on terms and price.  In short - increased knowledge will maximize your control of the sourcing process and increase your negotiation leverage in the end.

The main advantages of using eRFx software are highlighted below.
Manage Risk

Manage Risk

Know for sure that you are doing business with thoroughly vetted suppliers

Analyze & Document Supplier Choice

Analyze & Document Supplier Choice

Turn data into information and ensure data accessibility for better decisions mak

Save Time

Save Time

Reduce cycle times by 50% by use of shared templates to increase efficiency

Drive Savings

Drive Savings

Scanmarket RFX projects average 14% savings, even from the beginning

Organize & Process Improve

Organize & Process Improve

Easily create, find, edit and re-use events and templates while using a structure

Collaborate

Collaborate

Easily share documents and templates with stakeholders across units & geography

COMPARING SOLUTIONS

How Our Strategic Sourcing Software Compares

We know it.  You’re looking for the best strategic sourcing platform for your business, and it requires careful consideration – and a lot of knowledge of who you chose to partner with.  

We’re trying to make it easy for you to make that decision.  Please take a look at some of the sources we would use ourselves if we had to choose a new strategic sourcing vendor for our next adventure.

See how we compare
Compare Scanmarket
A MODULE FOR EVERY NEED

Watch our eRFx video

Want to better understand Scanmarket's eRFx module and how it can help you? 

Check out the video.

With Scanmarket eRFx, you get

Key Features

You have the ability to tailor negotiation settings within the platform to precisely map your strategy for the project to the situation and market.

  • Lotting and sub-lotting to group bid line items according to your best scenario
  • Collect qualitative information via RFI, quantitative (e.g. price) information via RFQ, and both qualitative and quantitative via RFP
  • Can be used as multi-stage RFx events to progress from early-stage RFI through to a detailed RFP to final price negotiation RFQ

Key benefits include:

Efficiency: Better manage communications, publication, responses and evaluation with both internal stakeholders and external suppliers

Compliance: Ensure that all your buyers are using the right templates, T&C's, and scoring mechanisms

Transparency: Immediate visibility to project status, scoring and bidder participation levels

Extensive evaluation settings that incorporate multiple ways to look at the results of your events.

  • Parameters allow for the inclusion or exclusion of data and different groupings
  • Scoring allows for different weightings to be placed on the received inputs such as price, delivery, service levels and more
  • Stakeholder input so that you can solicit opinions and grades from different members of your internal team

BidMatrix allows for the collection, organization and evaluation of up to one million data points.

  • RFQ BidMatrix is a request for quantitative information through a bid list. However, the RFQ BidMatrix does not contain a regular bid list but an editable matrix. The BidMatrix contains one or more lots, and each lot contains a completely customizable matrix where you control the data input in all columns and rows. Large amounts of data, both qualitative and quantitative, can be distributed as well as collected through the matrix.
  • RFX BidMatrix is a combination of an RFI (Request for Information) and a RFQ BidMatrix that contains a questionnaire and an editable matrix.

Templates and Question Library address one of the most pressing needs for any eSourcing program.

How do you ensure that projects created in the system are both done efficiently while still incorporating the best institutional knowledge from previous projects?

  • Templates and Questions are saved from previous projects and then accessed when creating new events
  • Some templates and questions, are general and applicable to many different projects and categories while others are very specific and the result of significant research when building event strategy
  • Both templates and questions are easily organized and accessible by the end users

Thanks to our Excel integration you can work in the system that's most comfortable for you. In other words, you can decide whether you want to work in the Scanmarket platform, or in Excel.

This is particularly useful when building large, complicated events that require a significant amount of data entry.

Additionally, the option to work in Excel is useful when building an event over time. For example, you can start building an event in the office and seamlessly move to working on the airplane. Templates for populating and uploading are easy and simple to use.

The eRFx dashboard allows for easy reporting across the entire organization and to various stakeholders. Customize the dashboard input using filters to only see relevant event data.   

Unique login's specific to each event or project provide multiple benefits.

  1. Some of your stakeholders may not be frequent users of the system. By providing a unique login, the stakeholder does not have to keep track of system login's for your system in addition to their own and those of their other trading partners.
  2. Login assistance in systems without unique login's like Scanmarket constitute the vast majority of IT support requests. Decreasing this support requirement enables your team to spend more of their time moving projects forward.
  3. Unique login's allow you to more closely monitor participation in your events and ensure that everything is progressing as expected.

Flexible services are available from Scanmarket to make sure you reach your business goals. Regardless of how mature your organization is, all teams need help from time to time.

This help comes in two varieties:

  • Expertise
  • Resources

Learn more about Scanmarket Strategic Services.

Quick Call is a unique Scanmarket service that enables all stakeholders (buyers, bidders, etc.) to get immediate access to trained eSourcing consultants. When you are building or, more importantly, running a project, it's imperative that you get the answers you need, when you need them.

  • Every page on the Scanmarket platform has an easy-to-find Quick Call field
  • Users simply enter their phone number
  • Scanmarket consultants around the world constantly monitor the Quick Call system and return the calls immediately. 95 percent of calls are returned within five minutes
  • Unlike typical Tier 1 IT support, Scanmarket's Quick Call is staffed by eSourcing experts

Scanmarket's intuitive user interface is designed to be easy for everyone from novice to expert user. The system is so easy that most users don't need training until they get to some of the most advanced functions.

Making the system easy to use addresses one of the most serious issues for any eSourcing platform; how to make sure that the system actually gets used. No matter how much functionality a system has, it doesn't generate any value unless it gets used on real projects.

Users can configure their own interface to set it up in a manner that best suits how they work.

Get all the details

If you would like to explore this module more, please download the data sheet here.

Read data sheet
Scanmarket eRFx datasheet