scanmarket

SBM - Supply Base Management

A single, comprehensive SBM solution for your supplier relationships

For effective supply base management in large organizations with tens of thousands of suppliers it is imperative to collect, organize, maintain and share information about these suppliers to manage the risk in your supply chain. Equally important is to empower suppliers to maintain their own information including contacts, qualifications and certifications (where you choose) so that the information used by your buyers stays current.  

Scanmarket’s Supply Base Management (SBM) solution provides a single, comprehensive solution for your supplier relationships. Whether it’s risk management, savings, 360-degree scoring/monitoring or efficiency, Supply Base Management makes managing your supplier relationships easier allowing you to get:

Improved collaboration internally and externally
Lower annual management costs per supplier
Better supply incident response
Faster supplier on-boarding and time-to-market
More efficient sourcing execution
The case for tech-enabled supply base management is clear.  Now there’s a solution that can help your organization take full advantage of it.

5 Easy Steps to Better Supplier Management

A computer showing Scanmarket's Supply Base Management module

A MODULE FOR EVERY NEED

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With Scanmarket Supply Base Management, you get

Key Features

Supplier performance management with questionnaires, scorecards, KPI, etc. for a 360-degree supplier view

The Scanmarket SBM module offers one system to handle all supplier data, multiple questionnaires depending on categories, segments, risk factors and more.

You have one supplier pool including the information necessary to assess if a supplier should be included in upcoming events. Use the supplier score-tracking for better visibility, to reduce tender workload (80% of the generic supplier information is tracked via SBM), to easily get access to updated information and to ensure proactive supplier management rather than reactive. The module provides transparency for all buyers using the same supplier.

Portal for suppliers to manage their own profiles including certifications, files, contract information, questionnaires, etc.

With the SBM module you no longer have to chase suppliers for data updates. All suppliers receive their own login, allowing them to push up-to-date information, reducing your need to send manual requests for information. The suppliers are responsible for their own data. They can update their certificates directly under their profile, and receive automated expiry reminders.

Automated onboarding/registration with customizable supplier portal, offering complete buyer control and approval

Let suppliers easily submit their registration to your database via the supplier self-registration feature. This allows you to place a link on your company's website for interested suppliers, or issue a link to send via email. The feature includes an efficient screening process in three steps:

Basic information
Verify email (extra security)
Complete registration questionnaires

Automated notifications let the relevant users know once a new supplier has registered. The automated onboarding process helps you to easily review the company information and questionnaire data submitted by the supplier. If scoring is enabled in questionnaire this will further help ease the review of new suppliers by enabling score thresholds. Once a new supplier has been reviewed simply click 'Accept' to transfer to the database, or click 'Reject' and this supplier will not be transferred.

The automated onboarding process is time efficient and require fewer people involved in the initial screening and offers a professional approach towards suppliers.

Communication and messaging functions ensure all information and attachments are updated by suppliers

With SBM you have a central communications repository with all supplier information gathered one place. Store anything from ad hoc messages, automatic notifications for expiring files, scheduled reminders when the supplier needs to update their information and certificates. Having supplier data centrally stored gives full transparency for all buyers who are using the same supplier.

Advanced search, filtering and reporting for all supplier information

With advanced search and filtering you can easily filter on both company data and questionnaire information. You can also conduct cross-searches on multiple attributes e.g. match a category with a certain company size or certificate. The advanced search feature offers extensive drill-down options. Create reports on any data of your choosing or continue with further analysis in Excel.

Ongoing monitoring of compliance, sustainability and operational risks

Monitor compliance with full visibility of supplier information and activity including contracts, event history, contact information, certificates, files, communications and more. Having all supplier data readily available online with reports, notifications and flags to alert you of none-compliance.

Dashboards for eSourcing events and contracts, available for all suppliers, spectators and stakeholders

The SBM Dashboard offers a complete overview of all supplier activities, incl. one point of entry for all events/contracts per supplier. With the SBM Dashboard your suppliers no longer need invitation links via email, instead they can access events directly via the dashboard. Avoid event invites and contract data getting stuck in the inbox, the dashboard offers an overview of all upcoming events allowing anyone with access to the dashboard a full overview.

Operational integration with ERP and other Supplier Master Data tools

Cherry-pick the information you need. Customize your integration with seamless dataflow for solutions such as ERP, eSourcing, Contract Management, Risk Management, DocuSign and P2P.

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If you would like to explore this module more, please download the data sheet here.

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SUPPLY BASE MANAGEMENT

Key Benefits

Scanmarket’s Supply Base Management module helps you automate many of these time-consuming processes. Our supplier portal makes sure that suppliers self-manage their profile and keep their information up to date rather than you having to do it. The tool helps you manage everything from supplier contact data, certificates, notes, communications to customizable questionnaires, KPIs and Risk scorecards. Questionnaires can be linked with sourcing events to save you and your suppliers’ time, maintaining up to date records and avoiding duplication of work. 

The dashboard allows for extensive searching, filtering and reporting in order to find and compare the suppliers you are managing. By combining supplier self-evaluations with input from stakeholders, you get a 360° view on each supplier and their performance without having to chase your stakeholders to collect data before meeting with a supplier.

Best of all, Scanmarket’s SBM can help you reduce supplier management costs by up to 85% - by automating a lot of the admin tasks of following up on suppliers and updating information. By having up-to-date data instantly available it becomes easier to understand the complete picture of supplier performance, risks, activities, etc. thereby eliminating wasted time on decision-making processes – essentially allowing the optimal decisions to be made faster.